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Assistant to the Producer / Creative Director role description

This is a part-time position, with variable hours, likely to start in June 2018 leading to a fixed contract from September. The successful candidate will work very closely with Spontaneous Productions’ producer and creative director Jonathan Kaufman, mostly based at the Sydenham Centre, but requiring some outreach work, at a nearby rehearsal space and generally in the community. It is estimated that initially the average week will entail up to 10 hours, increasing to 15-20 hours during busy periods, and up to 25 hours during particularly busy production weeks. Hourly rate: £8.50 p.h. Increasing to £9.50 p.h. after a six-month probation period.

Key requirements

Essential skills/experience

  • A passion for theatre, live performance and the creative arts
  • A background in or experience of admin and/or publicity and/or technical theatre (eg. stage-management or lighting/sound design.operation)
  • Highly literate and meticulous attention to detail
  • Flexible
  • Able to work to a tight deadline and as part of a team
  • Ability to multi-task
  • Computing skills

Desirable skills/experience

  • Experience working closely with an artistic director and/or producer
  • Knowledge  of Excel
  • Knowledge of Google drive
  • Database management

Basic duties

  • Assisting with day-to-day administration
  • Assisting the producer and marketing manager with publicity and marketing including
  • Posting on social media posts
  • Assisting in the creation and distribution of printed publicity material, eg. leaflets and posters
  • Drafting, sending and following up on press releases
  • Drafting and sending e-newsletters
  • Assisting the director/producer during rehearsals
  • Liaising with volunteer box office & front of house staff, stage-managers and performers
  • Assisting before, during and after performances (this may include setting out and setting down seating, setting and striking scenery, props and costumes)
  • Operating lighting and sound (skills and experience permitting – on-the-job training may be possible)
  • Assisting the producer with fundraising, liaising with sponsors etc
  • Collating and updating databases, including the mailing list, and those for volunteers, performers and creative team members and others
  • Assist with scheduling and forward planning
  • Liaise with Lewisham Council re the venue’s usage and hiring terms etc
  • Generally promote and publicise Spontaneous Productions’ activities and events
  • Attend and assist with auditions and creative team meetings
  • Assist with budgeting and basic book-keeping

Please send applications by email, including a current CV, to: jonathan@sptheatre.co.uk

Spontaneous Productions Ltd is a not-for-profit producing theatre company and event organiser, established in 2007 and formalised in Nov 2017. Since March 2018 it has been staging regular theatre events and arts actvities, including creative writing classes, Upstairs at the Sydenham Centre – mostly family theatre performances at the weekends, theatre shows for grown-ups in the evenings in between, as well as author events and one-off new writing ‘scratch nights’. In the future it hopes to stage spoken word events, and possibly comedy, music and film nights alongside its theatre programme.

Its Creative Director and Producer Jonathan Kaufman – formerly Artistic Director and Associate Director at a number of fringe theatre venues, and previously the Director of Sydenham Arts Festival (2009-15) – has run the company almost single-handedly during this period, relying very often on assistance from volunteers. Although regularly employing freelance contractors as performers, designers, composers etc, the company aims in the future to employ more permanent, part-time staff as it increases its audience base and revenue from ticket sales, funding and local business sponsorship. It aims to eventually recruit paid staff members in areas such a stage-management, technical theatre, publicity and box office/front of house. But until that time, it is envisaged that this ‘Assistant to the producer’ role will entail a number of duties that come under these general headings.

Please note that the company is not yet ‘resident’ at the Sydenham Centre, and hires the spaces on a regular basis from the building’s owners and managers, London Borough of Lewisham. It is hoped that when the company’s position is reassessed in March 2019 that a residency, or at least shared residency with other users, will be forthcoming.